3 replies to this topic

[SAP]

Hi,

I would like to ask for advice...

At our school, we have 4 calendars that need to be published/accessible for faculty/staff and parents/students to see:

1. Faculty/Staff calendar - events specific for our school (with dates, times, locations). Only faculty and staff are able to see this calendar. Password protected. The registrar maintains this calendar.
2. Parents/Students calendar - events specific for our school (with dates, times *but* no locations). Parents and students are able to see this calendar. (If faculty/staff want to see it, they can.) We'd like this one to be password protected. The registrar maintains this calendar.
3. Principal's Office calendar - a calendar shared between the Principal and her assistant. Password protected. Only the principal and her assistant maintain this calendar.
4. Room scheduling - rooms at our school are rented out after-school hours. Faculty and staff should be able to see this calendar. Password protected. The director's assistant maintains this calendar.

Is there a way that we can maintain these 4 calendars under one professional account (I'd make the principal in charge of this master account), with 3 additional subscribers to this account (for $29.95 each), and have each of those subscribers (the registrar, principal's assistant, and director's assistant) only be able to see those calendars that they have to maintain (not see the other ones)?

We are having major issues with Now-Up-To-Date, and Trumba seems like a good alternative.

We are just worried about the cost issue.

Thanks in advance!
SAP

Edited by SAP, 18 April 2006 - 11:21 AM.

[Jill]

Hi SAP,
It sounds like you have it all figured out. :) You could do this with either 3 or 4 accounts. How it actually works is that people editing calendars would each have his/her own account. It's just that to get the $29.95 pricing, those accounts have to be grouped with one as an administrator account, which is the full-price one.

In your list below:
• The registrar can maintain both #1 and #2 calendars in his/her account.
• For #3, the principal and her assistant could each have an account and share the Principal's Office calendar. OR, they could share the same account and both make changes to the calendar. The only thing they'd have to make sure of is to not be signed in at the same time. Also, each would see everything in the account, which might not be a problem. If they shared the account, you'd need only three total accounts (one for $99.95 and two for $29.95).
• For #4, the director's assistant would have his/her account.

Because each of these are separate accounts, only the people signing in to the account see the calendar. Anyone can publish with password protection and give out the password at their discretion. Also, if anyone wanted to, they could share whatever calendars they want (while the ones they don't want others to see would still be private).

I hope I helped, but please let me know if I can make anything clearer. Thanks for looking into Trumba!

Jill / Trumba UA


Hi again, SAP,
I forgot to mention that you should choose the person who will be the "keeper" of your accounts carefully. We send a couple of emails when it's time to renew, but, if the person who is serving as the administrator of the group of accounts doesn't renew on time, the accounts lose their group status and the price break. I don't want to make it sound daunting, but just wanted to give you info for having the right person be responsible for the group of accounts.

Jill / Trumba UA

[SAP]

Thanks Jill!

I just want to make sure I get this correct in my brain (sorry, didn't have lunch yet):

[quote name='Jill' date='Apr 18 2006, 12:56 PM' post='1685']
You could do this with either 3 or 4 accounts. How it actually works is that people editing calendars would each have his/her own account. It's just that to get the $29.95 pricing, those accounts have to be grouped with one as an administrator account, which is the full-price one.

Does this mean that we would need to get 3 professional accounts (and if we decide to get 4 accounts, the 4th at the $29.95 price)? Or we could do this off of one professional account, and 2-3 accounts at the $29.95? If it's the latter, that's amazing! Trumba ROCKS!

Thanks so much for your speedy response!

And also - sorry - this isn't quite a pre-purchase question - for the above calendars, is it possible to subscribe through iCal to a Trumba password-protected calendar? (if we make all the calendars password protected?)

Edited by SAP, 18 April 2006 - 04:41 PM.

[Jill]

Hi SAP,

>>Or we could do this off of one professional account, and 2-3 accounts at the $29.95?<<

Yep, one $99.95 account and 2-3 $29.95 accounts.

Probably the mix-up comes with me saying that these are all considered Pro accounts. They are, at least feature-wise from the user end. The differences come from the "admin" end, where the pricing structure is different than buying 3-4 independent, full-priced accounts. The $29.95 accounts have to be purchased by the same person who gets the $99.95 one, and we treat the $29.95 accounts as "children" of the $99.95 account. That means they all need to be renewed at the same time.

Thanks for your enthusiasm toward Trumba! :)

Jill / Trumba UA