I manage several different websites for non-profit orgs. Is it possible for me to purchase one subscription, set up calendars for the various websites, share the appropriate calendars with the appropriate users (who would update them), then embed specific calendars in those various websites?
Is this too complicated and asking for trouble? How hard is it to keep the different organization's calendars separate (both in the interface and in the embedded calendars and widgets?)
Finally, if it's more desireable to have separate subscriptions for each organization, do you offer a discount for non-profits?
Thanks.
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sharing calendars
Started by wyndwoman, Apr 29 2006 03:56 PM
4 replies to this topic
#2
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- Trumba Community Member
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Member
Posted 29 April 2006 - 04:36 PM
I hesitate to answer, because I have not even completed purchasing my account yet. However, I have asked (and researched) many of the questions you ask. So, this is just my take on what I think your issues might be (Trumba Support is great, but sometimes they actually take a day off).
Each Org would have to use your single login/subscription, which means (1) only one should be logged in at a time per the Terms & Conditions, and (2) each org would then have complete access to all other Orgs Calendars.
If you review some of the other threads (a Lawyer one comes to mind; maybe some of mime), you can get a sense of One "Pro Account" owner subscription ($95.95/yr) and each org having a separate subscription to that same account ($29.95/yr each) might be best. I think (it is an open question I have) that each subscriber would have password protected calendars of their own, and the Main Owner subscriber would also have access to each of them.
Just my take on what I think I have learned. Will be curious to hear "Support's" corrections to this.
Hope it helps.
Dan
Each Org would have to use your single login/subscription, which means (1) only one should be logged in at a time per the Terms & Conditions, and (2) each org would then have complete access to all other Orgs Calendars.
If you review some of the other threads (a Lawyer one comes to mind; maybe some of mime), you can get a sense of One "Pro Account" owner subscription ($95.95/yr) and each org having a separate subscription to that same account ($29.95/yr each) might be best. I think (it is an open question I have) that each subscriber would have password protected calendars of their own, and the Main Owner subscriber would also have access to each of them.
Just my take on what I think I have learned. Will be curious to hear "Support's" corrections to this.
Hope it helps.
Dan
#3
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- Trumba Community Expert
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Posted 01 May 2006 - 03:59 PM
Hi again wyndwoman,
It would be pretty easy to keep different organizations' calendars separate, but the only way to share is between people who have a Trumba account. Dan is correct about the pricing, where you could purchase a Pro account for $99.95/year and then additional accounts, one for each org, at $29.95/year. The trick with that, though is that you are the keeper of all of these accounts as far as payment goes. In other words, you need to be the one purchasing them. When it comes time for renewal, you as the account group owner have to do that, too. If you don't renew, the accounts get converted to the free version, so the orgs would still have all of their events, but would lose the sharing and CalendarSync features.
Although the orgs are at your mercy in the payment sense, the advantages are 1) the price break, 2) they all get Pro accounts, which allow sharing and don't display a Trumba ad on the published calendar.
As far as your workflow goes, I would recommend that each org's calendar be created in the org's account, and then shared with you with read/write permission, or even read/re-publish permission, depending on which works best (how much you actually edit the calendar). That way each org owns its calendar, but you can still have control over the publishing aspects. If you decided not to work with them anymore, you wouldn't have to worry about how to transfer calendar ownership to them. However, you could also set it up the way you describe, where you own all of the calendars and share them with read/write permission. Sharing is done by calendar, so you can share one calendar with someone and another calendar with someone else, with no one seeing anything that isn't explicitly shared with them. I hope that makes sense.
Oh, also, when I say you'd be the account group owner (to get the $29.95 price break for additional accounts), I mean it only in the payment sense. You wouldn't be able to sign in to any account that you don't have the sign-in name and password to. If you don't want to do the group account deal, each group would have to purchase its account separately at $99.95/year.
I hope this helps. I'm sorry it got so long!
Jill / Trumba UA
It would be pretty easy to keep different organizations' calendars separate, but the only way to share is between people who have a Trumba account. Dan is correct about the pricing, where you could purchase a Pro account for $99.95/year and then additional accounts, one for each org, at $29.95/year. The trick with that, though is that you are the keeper of all of these accounts as far as payment goes. In other words, you need to be the one purchasing them. When it comes time for renewal, you as the account group owner have to do that, too. If you don't renew, the accounts get converted to the free version, so the orgs would still have all of their events, but would lose the sharing and CalendarSync features.
Although the orgs are at your mercy in the payment sense, the advantages are 1) the price break, 2) they all get Pro accounts, which allow sharing and don't display a Trumba ad on the published calendar.
As far as your workflow goes, I would recommend that each org's calendar be created in the org's account, and then shared with you with read/write permission, or even read/re-publish permission, depending on which works best (how much you actually edit the calendar). That way each org owns its calendar, but you can still have control over the publishing aspects. If you decided not to work with them anymore, you wouldn't have to worry about how to transfer calendar ownership to them. However, you could also set it up the way you describe, where you own all of the calendars and share them with read/write permission. Sharing is done by calendar, so you can share one calendar with someone and another calendar with someone else, with no one seeing anything that isn't explicitly shared with them. I hope that makes sense.
Oh, also, when I say you'd be the account group owner (to get the $29.95 price break for additional accounts), I mean it only in the payment sense. You wouldn't be able to sign in to any account that you don't have the sign-in name and password to. If you don't want to do the group account deal, each group would have to purchase its account separately at $99.95/year.
I hope this helps. I'm sorry it got so long!
Jill / Trumba UA
#4
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Posted 05 August 2006 - 09:11 AM
Jill, no where else in trumba do I see reference to the Group Account Deal. Who does one go about purchasing additional accounts?
Jill, on May 1 2006, 04:59 PM, said:
Hi again wyndwoman,
It would be pretty easy to keep different organizations' calendars separate, but the only way to share is between people who have a Trumba account. Dan is correct about the pricing, where you could purchase a Pro account for $99.95/year and then additional accounts, one for each org, at $29.95/year. The trick with that, though is that you are the keeper of all of these accounts as far as payment goes. In other words, you need to be the one purchasing them. When it comes time for renewal, you as the account group owner have to do that, too. If you don't renew, the accounts get converted to the free version, so the orgs would still have all of their events, but would lose the sharing and CalendarSync features.
Although the orgs are at your mercy in the payment sense, the advantages are 1) the price break, 2) they all get Pro accounts, which allow sharing and don't display a Trumba ad on the published calendar.
As far as your workflow goes, I would recommend that each org's calendar be created in the org's account, and then shared with you with read/write permission, or even read/re-publish permission, depending on which works best (how much you actually edit the calendar). That way each org owns its calendar, but you can still have control over the publishing aspects. If you decided not to work with them anymore, you wouldn't have to worry about how to transfer calendar ownership to them. However, you could also set it up the way you describe, where you own all of the calendars and share them with read/write permission. Sharing is done by calendar, so you can share one calendar with someone and another calendar with someone else, with no one seeing anything that isn't explicitly shared with them. I hope that makes sense.
Oh, also, when I say you'd be the account group owner (to get the $29.95 price break for additional accounts), I mean it only in the payment sense. You wouldn't be able to sign in to any account that you don't have the sign-in name and password to. If you don't want to do the group account deal, each group would have to purchase its account separately at $99.95/year.
I hope this helps. I'm sorry it got so long!
Jill / Trumba UA
It would be pretty easy to keep different organizations' calendars separate, but the only way to share is between people who have a Trumba account. Dan is correct about the pricing, where you could purchase a Pro account for $99.95/year and then additional accounts, one for each org, at $29.95/year. The trick with that, though is that you are the keeper of all of these accounts as far as payment goes. In other words, you need to be the one purchasing them. When it comes time for renewal, you as the account group owner have to do that, too. If you don't renew, the accounts get converted to the free version, so the orgs would still have all of their events, but would lose the sharing and CalendarSync features.
Although the orgs are at your mercy in the payment sense, the advantages are 1) the price break, 2) they all get Pro accounts, which allow sharing and don't display a Trumba ad on the published calendar.
As far as your workflow goes, I would recommend that each org's calendar be created in the org's account, and then shared with you with read/write permission, or even read/re-publish permission, depending on which works best (how much you actually edit the calendar). That way each org owns its calendar, but you can still have control over the publishing aspects. If you decided not to work with them anymore, you wouldn't have to worry about how to transfer calendar ownership to them. However, you could also set it up the way you describe, where you own all of the calendars and share them with read/write permission. Sharing is done by calendar, so you can share one calendar with someone and another calendar with someone else, with no one seeing anything that isn't explicitly shared with them. I hope that makes sense.
Oh, also, when I say you'd be the account group owner (to get the $29.95 price break for additional accounts), I mean it only in the payment sense. You wouldn't be able to sign in to any account that you don't have the sign-in name and password to. If you don't want to do the group account deal, each group would have to purchase its account separately at $99.95/year.
I hope this helps. I'm sorry it got so long!
Jill / Trumba UA
#5
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- Trumba Community Expert
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Advanced Member
Posted 06 August 2006 - 09:38 PM
Hi Redwood Day,
We discontinued offering new subscribers the $29.95 offer on our web site. At this time, the cost of purchasing new accounts is $99.95/year/account or $9.95/month/account.
Here is one option that may result in some savings if you are trying to get others to contribute to your calendars over a brief period of time. Consider a few monthly accounts for $9.95/month/account during the time when there's extensive data entry to be done by different people. After this is complete, close the accounts and create new ones at the beginning of the next calendar year. Another option is to have contributors send the main Trumba calendar administrator an excel file with the info for import.
Hope these ideas are useful.
Regards,
Anne / Trumba Support
PS: We've also received your email and will respond to you by email with more information.
We discontinued offering new subscribers the $29.95 offer on our web site. At this time, the cost of purchasing new accounts is $99.95/year/account or $9.95/month/account.
Here is one option that may result in some savings if you are trying to get others to contribute to your calendars over a brief period of time. Consider a few monthly accounts for $9.95/month/account during the time when there's extensive data entry to be done by different people. After this is complete, close the accounts and create new ones at the beginning of the next calendar year. Another option is to have contributors send the main Trumba calendar administrator an excel file with the info for import.
Hope these ideas are useful.
Regards,
Anne / Trumba Support
PS: We've also received your email and will respond to you by email with more information.
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