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akalli

Trumba Community Member
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Everything posted by akalli

  1. Here's something that would come in handy... The ability to post multi-day events that allow you to specify the hours for each day the event will be taking place. For example, there's a 3 day event from August 1st to August 3rd at 12pm to 2pm on each of those days. Currently, this gets displayed as August 1st 12pm to August 3rd 2pm. We know what that means, but the users might not realize that the event takes place for 2 hours on each of those days. Am I wrong here? For even greater flexibilty, to be able to specify different times for each of those dates, such as August 1st 12pm to 2pm, August 2nd 1pm to 3pm, and August 3rd 11am to 1pm. Still the same event, just being held at different times on each of the days of the event. And what about a multi-day event that takes place over a couple of weeks, but in non-consecutive days? Any thoughts on this? It would be ideal to set these up as multi-day events as opposed to separate events, we are trying to avoid multiple Sign Up buttons for an event that lasts more than one day. Andrea
  2. Hi everyone. For those curious about the whole Trumba calendar on a SharePoint site thing, it completely replaced the static SharePoint calendar we had on there before. We decided to put this on a SharePoint site because we can easily password protect different areas of the site for each specific student, such as Student Assignments. Each student receives their own custom username and password that the SharePoint server automatically provides and emails to them. The main page is open to all and has anonymous access, therefore no login is required to see and interact with the Trumba calendar. From the Trumba calendar they can sign up for the class and click the link in the Ticket Web Link field to pay for the class. We are sooo happy with this solution! Andrea Kalli
  3. Is it my imagination, or did you guys change your solution to accomodate multi-day events by only making the "Sign up" button available on the first day of the event? Andrea
  4. I'm just wondering...is it possible to set up default text for the various events we offer? For example, we have a series of classes we teach over and over again. Ideally, we would like to be able to pick from a list of custom templates (one for each class topic) we created that would have all the information included...except for the date of course. This would keep us from having to use copy/paste every time we set up the class offerings for the upcoming quarter.
  5. I hear ya! I need to think a little more about how the workflow process will go. Something in my favor is that when someone signs up, the next step I have to take anyway is to invite them to the web meeting. All of our classes are online and we use GoToMeeting for the actual event. When they get the meeting invite from me with the GoToMeeting info, it's set up as a recurring event and will set it up automatically on thier calendar for all the days of the event. So I think this takes care of that problem. All we are using Trumba for is to 1) show people when a class is or when a workshop starts, 2) set a max number of attendees that can sign up, 3) allow people to reserve thier spot in the class, 4) provide the necessary contact information such as name and email address, 5) and direct them to the url of our website with the PayPal buttons so they can pay for the class by using the Ticket Web Link field. Overall, I think it should work fairly smoothly. We'll see....I'm keeping my figures crossed. We are still testing it all to see if the process will accomplish what I believe it will. Thanks for you help. Andrea
  6. We have events that are more like multi-day workshops. They are for 1-2 hours a day for 6 days, or for 3 days. We set them up as open invitation with a maximum number of people who can sign up for the entire workshop. Right now what I did was to create the recurring event to cover the days and dates for the workshop. I added the "Days of workshop" information to it in Notes, then deleted all but the first day of each workshop series. I did this because I don't want any overbooking to occur. I want the same people who signed up for the workshop to attend each day of the workshop. Is this the best practice, or am I missing a simpler way to accomplish it? Andrea
  7. While you can display either your Outlook calendar or an Exchange Server public calendar in the CEWP (Content Editor Web Part) on a SharePoint page, the functionality I'm raving about is the ability to allow outside people to register for an event you are hosting and have it done directly from your SharePoint site. Here is a Trumba help topic with more details: https://www.trumba.com/help/publish/pub_sharepoint.aspx
  8. I'm currently trying out embedding a Trumba calendar into my SharePoint site. So far it works wonderfully! We offer training classes and wanted to use a SharePoint site so students could download documents, view training videos, see new announcements, and see what classes are coming up. The SharePoint Event web part (that's the calendar in Sharepoint) is not interactive in any way so people were unable to sign up for the class they were interested in from the SharePoint site and had to go back to the company website for the sign up process. Imagine my excitement when I stumbled upon Trumba calendars and discovered the exact functionality I was looking for AND to top it off I'm able to easily add it to the SharePoint site via either the Page Viewer Web Part or the Content Editor Web Part. So far my testing results are favorable. I'll let you know if something strange happens, but I've run through signing up for a class as a potential student and all works as expected.
  9. This may seem silly, but it would be really nice to be able to change the word 'RSVP' the users click to sign up for an event. If what we want to do is post our training classes and make them available to whoever wants to sign up, then the wording RSVP just doesn't make sense to me. "Enroll now" or "Sign up" seems more appropriate and easier for the people signing up to understand what they need to click. Also, if we put a limit to the number of people that can register for a class and the maximum gets reached, it would be great for the word "Full" to be displayed prior to the time the user clicks RSVP. Ideally it would be displayed at the beginning of the Title or subject, where it's very obvious to the user. I do understand that if we would like to make waiting lists available, then we would want the users to click on the link for the full class. Can either of these be accomplished now?
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