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Multiple subscriptions for a school

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#1 SAP

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Posted 18 April 2006 - 11:19 AM

At our school, we have 4 calendars that need to be published/accessible for faculty/staff and parents/students to see:

1. Faculty/Staff calendar - events specific for our school (with dates, times, locations). Only faculty and staff are able to see this calendar. Password protected. The registrar maintains this calendar.


2. Parents/Students calendar - events specific for our school (with dates, times *but* no locations). Parents and students are able to see this calendar. (If faculty/staff want to see it, they can.) We'd like this one to be password protected. The registrar maintains this calendar.


3. Principal's Office calendar - a calendar shared between the Principal and her assistant. Password protected. Only the principal and her assistant maintain this calendar.


4. Room scheduling - rooms at our school are rented out after-school hours. Faculty and staff should be able to see this calendar. Password protected. The director's assistant maintains this calendar.

Is there a way that we can maintain these 4 calendars under one account (I'd make the principal in charge of this master account), with 3 additional subscribers (Editors) to this account (for $30/month each), and have each of those subscribers (the registrar, principal's assistant, and director's assistant) only be able to see those calendars that they have to maintain (not see the other ones)?

#2 Jill



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Posted 18 April 2006 - 02:56 PM

You can do this with either 3 or 4 accounts. How it actually works is that people editing calendars would each have his/her own Editor account at $30 per month, however you will still need at least one publisher account at $99.95 per month. The Publisher account is where you would create the calendars, the templates and custom fields and is also the account where you publish and customize the calendars.

In your list below:
• The registrar can maintain both #1 and #2 calendars in his/her account.
• For #3, the principal and her assistant could each have an account and share the Principal's Office calendar. OR, they could share the same account and both make changes to the calendar. The only thing they'd have to make sure of is to not be signed in at the same time. Also, each would see everything in the account, which might not be a problem. If they shared the account, you'd need only three total accounts (one for $99.95 per month and two for $30 per month).
• For #4, the director's assistant would have his/her account.

Because each of these are separate accounts, only the people signing in to the account see the calendar. Anyone can publish with password protection and give out the password at their discretion. Also, if anyone wanted to, they could share whatever calendars they want (while the ones they don't want others to see would still be private).

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