Parent/Sub-calendar Question

[Guest]

We are a tennis and swim club and we have many many different calendars that we need to track for our business that we would also like to share. So far, the ability to create multiple calendars and "roll up" views together is awesome! However, there is one crucial feature that is missing for us. We want to create a master calendar called "Pool" for example. Under that calendar there would be many sub calendars -- ex. swim team, swim lessons, events, lifeguard schedules, manager schedules, maintenance, etc. I have created this set up in Trumba. What I would like is to be able to click on the Parent calendar "Pool" and automatically be able to see all the events for the sub-calendars combined on one calendar. As far as I can tell, in order to do this with your latest functionality, I would have to check each sub-calendar one at a time to get this view. As we will have many many sub-calendars, this would be tedious.

In addition, because of the volume of main calendars and sub-calendars we have...they take up a lot of real estate on the left hand side. It would be great if you had expand/collapse functionality between parent/sub calendars

It appears that as an event is created in a sub there is an option to also post the event to another calendar. So, I realize that we could individually post each event to both a sub-calendar and at the same time the main calendar to get our automatic combined view....however, this leaves too much room for error for my taste.

[jeremyj]

If you post the events that are in the subcalendars to the main calendar too you aren't increasing the chance of errors--I don't think--because you still have a single event showing up in two calendars. If you change the event in either the main calendar or the subcalendar, it will change it in both places. By posting an event to another calendar, you aren't making a copy in the other calendar. You are just having it show up in two places.

[Jill]

You're making complete sense! Thanks for all your nice words about the product.

In addition to what jeremyj said, I have a suggestion that might address the issue of having to look at tons of calendars listed on the left. Under Calendar Tasks (also on the left side). Instead of creating calendars for what may actually be categories or type of events, you may instead want to create a custom field. With a custom field called Category, you can set this up as a pre-defined list of possible choices to include items such as: Swim team, Swim lessons, Events, Lifeguard schedules, Manager schedules, Maintenance, etc. and treat this field as a multi-select in case you may want to "tag" an event with more than one category. When you set it up this way, you can simplify your calendar structure and just have all events be owned by the Pool calendar. You can then set up a Filter Control spud to use the Category custom field so when a visitor is viewing the Pool calendar, they can filter events by Category instead of by all of the calendars.

MORE INFORMATION ON CUSTOM FIELDS: https://www.trumba.com/help/fields/listofchoices.aspx