Jump to content
Sign in to follow this  
dtsipian

Repeating Event Invite?

Recommended Posts

We have a lot of recurring meetings, that I want to set up once a year. I am scheduling a repeating event, (ie a monthly meeting) and I want to use the Event Email tab to invite and track responses on who will be attending. (This also serves as a great reminder!)

I want to set this up one time and have the invite go out 1 week before the meeting, I want this to occur every time there is a monthly meeting.

I'd like to also have the option to send a reminder as well. Currently the reminder would only be sent to the admin. I realize you can do some of this via individual calendars but I need to do this via individual event.

Thanks!!

Awesome product!

Share this post


Link to post
Share on other sites

When you set up an invitation for a recurring event, the people you invite receive one invitation for the entire series at the time you create the invitation to register for an event. They can choose to respond to all events in the series in the same way or to each event individually (ie, accept some, decline others). This is pretty much how Outlook works for invitations to recurring events.

To send an invitation before each event in the series, you would have to create each event and invitation individually at the moment.

You can't set up reminders to be sent to other people. However, you can send out one-time or scheduled calendar email messages that contain lists of upcoming events. You could set up a weekly scheduled email message from the calendar that contains the recurring event and add the meeting attendees to the distribution list. If you don't want the meeting attendees to have to see any other events that might appear on your calendar, you could create a separate calendar and also show the recurring event on that calendar. Then you could set up the scheduled email for that calendar.

You can find more information about scheduled calendar email messages here: Send calendars by email.

Remember that to track responses to a recurring event, you have to look at each event in the series individually. People may accept some and decline others and the responses will appear in the Event Invitation form for each individual event.

 

 

Share this post


Link to post
Share on other sites

Join the conversation

You can post now and register later. If you have an account, sign in now to post with your account.
Note: Your post will require moderator approval before it will be visible.

Guest
Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.

Loading...
Sign in to follow this  

×
×
  • Create New...