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Anne

Trumba Community Expert
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Everything posted by Anne

  1. Here are some answers to your questions: 1) If we have multiple calendars off of the main one can we publish just certain calendars to certain websites? Yes, you can link or embed published Trumba Calendars. You can publish each calendar once (and additionally you can mix in other calendars). If you find you need to publish a calendar in a different view, there's an easy workaround. Create a brand new calendar, mix the already published calendar in, and in step 3 of the publishing process (simply make sure that the mix-in control is not displayed) and it will look as if you were publishing that calendar a second time. 2) Is there a way that we can make booked concert dates viewable by everyone and tentative concert dates only viewable by people on our side who login. If you mark events as private, they will show up when you are logged in, but not on the actual published schedule. If you have only one Trumba Account, this would be one way to handle tentative events. And alternate workaround which might be safer (where an event is not going to get published accidently) is to have two calendars. One called "Confirmed" and the other called "Proposed" for example and mix the two together (and you'll immediately know which events are confirmed and which ones are not based on the color) when you are signed in to your Trumba account. Then Publish just the "Confirmed" calendar. If an event goes from "Proposed" to "Confirmed" simply change the event's Owning calendar (by editing the event). More info - http://www.trumba.com/help/eventabout.html 3) Is there a setting that we can check that will automatically delete the date after the event has passed so that it isn't shown on the website? In step 2 of the publishing process you can limit events you publish to only future events. The events don't get deleted off your calendar, just that the published view does not include them.
  2. Hi Joyce, Glad you are all set! It sounds like you set up a new Trumba Account and tried publishing your calendar with a password again. Thanks for posting an update. Anne / Trumba Support
  3. You can delete any calendar you create and start over but you want to be careful when doing this as it could trigger event cancelation notices to people that have set up event actions to be notified if anything about an event changes. Deleting a calendar deletes/cancels events. Instead of deleting calendars, you may only need to delete events you imported and site visitors may have not had much time yet to review and take event actions on your events. What you can do is change your view in Trumba to the List view and now you can go through and tick the checkboxes next to the events that should be removed and from the drop down menu at the top it will state Delete Events, and you can click Go. Continue these steps until all of the unwanted events are removed.
  4. Hi Ron, You can change your email address using Account Settings when you are logged in. If you have trouble with this for any reason, do send us an email from your current address with the request.
  5. Hi Jean, It isn't possible to transfer calendars from one account to another. But, it is possible to change the email address associated with an account. It sounds like you have a home account and a work account. Do both accounts have real data in them? Is simply canceling your work account (assuming it is empty, of course, and it is a free trial account rather than one you have paid for), and changing the email address on your current account with all your calendars a workable solution for you? If you have just a few calendars with information that you need to move out of your main account with the published calendars, then exporting and importing may be a reasonable solution. The .ICS format is better if you have recurring appointments, by the way. Please let us know if you are set just with this information. If anything's confusing, if possible, it would be good to sort out prior to making changes so as to minimize the impact on published calendars. Regards, Anne / Trumba Support
  6. Hi Jean, Thanks for explaining your thoughts on this. It was helpful to me. Right now, we have two choices for sharing one that is read-only and the other allows editing. We've had a lot of people ask about sharing but showing only free-busy times, and not showing the actual event information. At this time, publishing involves needing the right to edit some of the calendar setting information, so it seems fitting that it would be something that would be an option available only to those who have edit rights to the shared calendar. This could change in the future as we understand preferred workflows of our subscribers, but at this time, to publish you need edit rights to a calendar. In a recent example, mostly to manage staff transitions, and not have to worry about which account actually owns a particular calendar, we recommended having an admin account that is used just for calendar creation, publishing and sharing and not for actual data entry. Once things are set up, specific individuals were given access to certain calendars. They are owners in every way, because the admin account is a passive participant on a regular basis. The admin account is used to change the format of what is published, or if there's a staff transition to change who has edit rights to a particular calendar. However, I do understand and relate to where you were coming from. It would be nice to be able to specify on a more granular level what rights are being given (read, read for free/busy only, edit, publish etc.). Thanks for the discussion and for your perspective. Regards, Anne / Trumba Support
  7. You can only set up one reminder (email or phone) to one person with one account at this time. At this point reminders are something a person would need to set for themselves, you can't set a reminder for someone else.
  8. Hi Jean Renaud, Thank you for comments about Trumba OneCalendar. We do appreciate that inspite of the limitations of not having all the international date support that you may ideally prefer that you have done some amazing work already. What I have done when I have worked with folks who need to publish a dozen or more calendars but wish to have different people do the data entry is to have a "master" or "admin" account in which they set up the calendars and publish. And to use this "master" account to share calendars with edit rights with others so others can do the actual data entry. It sounds like your scenario is a bit different. I will do some thinking and testing to understand it better and might come back with a question or two. Thanks again for your using Trumba OneCalendar and for participating on our forum. Regards, Anne / Trumba Support
  9. We have some information related to printing in color here: https://www.trumba.com/help/printcal.aspx
  10. Thanks for your question about how to set up calendars so you can create a calendar of public events that also shows on your employee only on calendar. If you make a calendar of public events and a calendar with employee only events. You can publish the public events without a password so anyone on the web can help themselves to your information. And you can publish the employee only calendar with the public events mixed in, and perhaps with a password so you can limit who sees the calendars. If you wanted to force some or all public events to show on the employee only calendar, when you edit specific events on the public events calendar, you can set them up to "also show on" the employee only calendar. I would suggest doing a test with just 4 or 5 events, until you feel comfortable. I would also recommend trying out the publish feature before you are done entering in all the data as the template you use might dictate whether you use shorter event names etc. Here are some links that might be useful: https://www.trumba.com/help/eventabout.html https://www.trumba.com/help/pubmpg.html
  11. There are some situations such as this example, where having sub-calendars can help with visually organizing events as you work on event in Trumba. Also, if you have multiple Trumba editor accounts, by having sub-calendars (for departments, instructors, etc) you can share one or more calendar with each editor so they can only edit and manage content on the calendar you share with that editor. MORE INFORMATION ON CALENDARS: https://www.trumba.com/help/toc_calendarshome.aspx MORE INFORMATION ON USING SUB-CALENDARS: https://www.trumba.com/help/subcals.aspx
  12. Hi bsnodgrass, One more thing that could be useful to know as an event planner.... Trumba OneCalendar does have a feature that allows others to join your event calendar distribution list electronically. Of course, this is not event by event. Details on allowing others to add themselves to your distribution list are here: http://www.trumba.com/help/emailtome.html. If you decide to try out this feature, you would need to first set up scheduled email updates for your calendar. For a test, you could add just one of your own email addresses on the distribution list for the scheduled mailing. Hope this helps. Anne / Trumba Support
  13. Hi bsnodgrass, There isn't a way to do exactly what you are asking to do using Trumba OneCalendar. When you publish your calendar using Trumba OneCalendar, you make your event information available to others on the web. Those who visit your published calendar might choose to print out the information, or add selected events to their calendar electronically or subscribe to the entire calendar of events. They also have the option to choose to set up event reminders. If you, as the event organizer, need info from those who have an interest in your event, the only way I can think of accomplishing this is to use your notes field when you set up the event in OneCalendar to ask people for it. I've seen events that have a link to a registration form, for example. You might be able to set up something electronically (using services such as Evite or a web form that you develop) that might help you get close to what you are looking to accomplish. If the events you organize have a common general theme, then perhaps using OneCalendar to email upcoming calendar of events periodically would be a way to proceed. Of course, requesting email addresses from interested people so you can email them takes some ongoing effort. Hope this information is useful as you work through this issue. On a side note, we are aware that RSVP type functionality is something that a number of our current subscribers would like to see in OneCalendar. Anne / Trumba Support
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